Take Part

Join the Civil Service Club Committee

The Civil Service Club is run by the members for the members. Our Committee consists of four Honorary Officers, and up to twelve members.  They are elected at the AGM and serve a three-year term. This year’s AGM will be held on Tuesday 15th September.

We are seeking nominations to serve on the Club’s Committee. Nominations must be returned no later than Tuesday 11 August 2026.

Why the Club Needs you?

  • Fresh ideas — Bring new perspectives that improve events, facilities and member experience.

  • Shared responsibility — Spreading tasks across a committed team.

  • Stronger community — Help build a club that reflects what members truly want.

  • Personal development — Gain organisation and decision‑making experience.

Background

A number of Committee members’ current three-year terms are ending this year.  Although several of these Committee members will be seeking re-election, there will certainly be a number of vacancies on the Committee.

Among the Committee members’ current terms ending this year are those of the Chair, Honorary Secretary and Honorary Treasurer, and members can be nominated to fill these roles.  The current Chair (Peter Wardle) and Honorary Treasurer (Brian Watts) intend to stand again for another term; the current Honorary Secretary is standing down early for personal reasons, so there will be a vacancy in this role.  

The Club values inclusion and celebrates the diversity of our membership, which spans all ages.  We warmly invite nominations for Committee positions from individuals across all age groups and reflecting the full spectrum of our membership.

The expectations of the Committee Members and the Honorary Officers of the Committee can be seen by expanding the sections below. 

Please note that under the Club’s Rules, Members who wish to stand for election to the Committee must be Ordinary or Ordinary Life Members.

Please also note that Committee members are usually expected to have been in membership for two years or more – if you have been a member for less than two years, please discuss your nomination with the Club’s Honorary Secretary in advance.

How to Apply.

A nomination form can be downloaded on our website here or can be collected from the Club’s Reception.

Completed forms can be handed into Reception, scanned and emailed, or if completing electronically can be saved and emailed to the Honorary Secretary. 

Important: If completing the form electronically do not add an electronic signature as this will prevent any further editing, the Proposer, Seconder and Nominee should add the word “signed” in the appropriate box. All signatories will be contacted to confirm their subscription of the nomination. Completed nomination forms must be returned to the Club no later than Tuesday 11 August 2026.

If you have any questions, please e-mail the Honorary Secretary or speak to the General Manager.

Expectations / Role Descriptions

All Committee members should be ready to:

  • Uphold the Club’s ethos, values and desired behaviours
  • Work with fellow Committee members to shape, drive and monitor the Club’s strategy and business plan
  • Be committed to the Club and have sufficient time and willingness to contribute effectively to Committee proceedings
  • Prepare for and participate fully in Committee meetings: the Committee expects to meet a minimum of 7 times in the coming year, usually on a Wednesday evening.  Committee members can attend meetings either in person or virtually
  • In addition to attending Committee meetings, each Committee member is also expected to be part of a small group supporting the Vice-Chair, Honorary Secretary or Honorary Treasurer in overseeing particular areas of the Club’s governance, broadly as follows:
    • Vice-Chair:  risk management, policies and procedures
    • Honorary Secretary:  member communication, member and guest experience and feedback, maintaining a healthy membership profile, external communication and marketing
    • Honorary Treasurer:  budgeting and longer-term planning, ongoing financial management, procurement of goods and services, operational audits
  • Act reasonably in decision making and leadership of the organisation
  • Ensure the proper management and administration of the Club
  • Use any specific skills, knowledge or experience you have to help the Committee reach timely and sound decision by leading discussions, focusing on key issues, providing advice and guidance on new initiatives, or other issues in which you have special expertise
  • Promote the work of the Club externally
  • Participate in sub-committees as agreed
  • Manage risks with a considered, proportionate and balanced approach
  • Support the Club’s General Manager and staff.

In addition to the above expectations of Committee members, the role of the Honorary Secretary has the following role description:

 

Club Governance

  • Ensure the Club operates within the scope of its Rules and Byelaws, and the legislation and regulations applying to it as an unincorporated members’ association
  • Ensure that General Meetings of the Club and meetings of the Committee and its Sub-Committees are managed in line with the agreed procedures  and effective
  • Produce and circulate agendas, together with draft and final minutes of the Committee meetings
  • Maintain a clear record of actions agreed by the Committee, with timescales and responsibilities, and monitor their completion
  • Take the lead in relation to all general Club correspondence
  • Oversee the Club’s document control and record management, both hard-copy and digital.

 

Club Ambassador

  • Represent the Club in bilateral and multilateral exchanges with other Clubs and associated organisations (including the Association of London Clubs, and the Club’s reciprocal clubs).

 

Annual General Meeting

  • Update procedures, including messaging to members, nomination forms, etc. each year well in time for the AGM.  Seek input from Committee and reflect Committee suggestions accordingly
  • Manage the AGM each year in line with the agreed procedures
  • Produce and circulate agendas, draft and final meetings of the AGM in line with timings agreed with the Chair.

 

Membership

  • Monitor Club membership trends and report regularly to the Committee; contribute to discussions about membership fees, terms and conditions, etc. informed by trend analysis and member feedback
  • Encourage member feedback, including on reasons for joining and leaving the Club, both via surveys and individual feedback.

 

Member communications

  • With all Committee members, welcome new Club members and encourage new applications; seek and reflect member feedback
  • Contribute to occasional member newsletters as appropriate.

 

Reviews of Club services

  • Monitor reviews from members and guests of Club services (food and beverages, hotel accommodation, ambience, service) and report regularly to the Committee, with recommendations for any change.

 

Ongoing liaison

  • General Manager and team
  • Chair and other Club Officers
  • Committee members
  • Club members.

 

Desirable attributes of the Honorary Secretary

  • Organised
  • Good attention to detail
  • Effective communication skills (incl. IT skills)
  • Well-informed about all Club activities
  • Approachable
  • Problem-solver
  • Able to keep confidential matters confidential
  • Experience at a committee level.

In addition to the above expectations of Committee members, the role of the Honorary Treasurer has the following role description:

 

  • Work with the General Manager and The Club Accountant to ensure that adequate accounts and records exist regards to The Club’s financial transactions, including accurate and up-to-date records of all income and expenditure.
  • In liaison with the General Manager
    • Coordinate the preparation of a budget and monitor it carefully.
    • Provide financial inputs into the Club’s business plan.
    • Ensure that receipts are issued and that all monies received are promptly deposited The Club’s bank account.
    • Ensure that all approved payments are made and that all groups/members are invoiced both accurately and promptly.
    • Ensure that all quotations and invoices for works and services provide value for money.
  • Act as a signatory to The Club’s bank accounts, investments and loan facilities (with at least one other management committee member).
  • Oversee The Club’s cash flow and The Club’s Accountant’s management of petty cash.
  • In liaison with the Club’s staff prepare and present regular financial statements to the Management Committee and Trading Committee.
  • Negotiate agreeable banking terms and loan facilities where required by the committee.
  • Negotiate adequate insurance policies for the Club.
  • Oversee the Club’s filing of financial returns, e.g. VAT, to relevant authorities, where applicable.
  • Provide input into The Club’s Risk Register in respect of both financial and supplier risks.
  • Oversee the preparation of accounts for an independent review and assist the independent accountant with information as required.
  • Prepare an annual financial report to The Club’s Annual General Meeting 

 

Desirable attributes of the Honorary Treasurer

  • Organised
  • Good attention to detail
  • Effective communication skills (incl. IT skills)
  • Enthusiastic
  • Approachable
  • Problem-solver
  • Has a good knowledge of managing and producing accounts
  • Has knowledge of using accounting systems
  • Be reliable and honest
  • Have a knowledge of various banking systems such as direct debit

In addition to the above expectations of Committee members, the role of the Chair has the following role description:

 

The Chair is responsible for leading the Committee and focusing it on strategic matters and overseeing the Club’s operations. This is a pivotal role in fostering the effectiveness of the Committee. The responsibilities of the Committee are to manage the club on behalf of its members, including:

  • Strategy and priorities;
  • Business plan including targets and rates of return for key areas of the Club’s business;
  • Employment policy, including salaries and terms & conditions;
  • General policy on lettings, room hire and food & beverage offering;
  • Policy on membership eligibility and member recruitment;
  • The Club’s Rules and Bye-Laws;
  • The Risk Register; and
  • The Annual General Meeting.

 

Desirable attributes of the Chair

  • Diplomatic & Impartial
  • Influential without domination
  • Ability to delegate and monitor
  • Excellent Communicator & Listener
  • Strategic Vision
  • Decisive & Organized
  • High Integrity
Nomination Form

Royal Bridge

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